Finance and Administration Manager- Local Hire
The Finance and Administration Manager is responsible for providing administrative, financial and logistical support to designated TB DIAH project staff, under the USAID-funded TB DIAH project.
This is a full-time position that will be based in Bishkek, Kyrgyz Republic. The Finance and Administration Manager will report to the Head of the Branch, Technical Lead. This position may be hired as a consultant initially while the project registration is finalized.
TB DIAH (Tuberculosis Data, Impact Assessment, and Communications Hub) is a five-year Associate Award funded by the United States Agency for International Development (USAID), and is implemented by the Carolina Population Center, University of North Carolina (UNC) at Chapel Hill and sub-recipient John Snow Inc. (JSI).
The objective of TB DIAH is to ensure optimal demand and analysis of both routine and non-routine TB data for decision-making and their appropriate use to support interventions, policies, and performance management of national governments, ministries of health, national TB programs, USAID and other stakeholders.
In Kyrgyzstan, TB DIAH focuses on strengthening the capacity of the Kyrgyz Republic’s National Tuberculosis Program (NTP) and USAID implementing partners (IPs) to collect, report, analyze, and use tuberculosis (TB) data. It also aims to increase the accessibility and availability of Kyrgyzstan’s online TB data resources to enable people to research TB data and use the information for decision making. TB DIAH will support the NTP in developing TB surveillance systems and improving data use, building capacity to report on the country’s TB Roadmap indicators, strengthening monitoring and evaluation (M&E) skills, and developing and promoting online data resources. The Finance and Administrative Manager is the part of the TB DIAH project in the Kyrgyz Republic Project.
Financial and Administrative Management
- Develops/refines/maintains financial and administrative systems and tracking tools for project financial and operations management providing data measurements of financial performance of project and project activities fulfilling all USAID rules and regulations and in line with JSI financial policies and procedures; train staff in their use and liaise with TB-DIAH US-based staff and other JSI projects in the country;
- Implements process and systems to report to the government authorities e.g. Labor agency, tax authority, etc.
- Maintains accounting in “1 C program” in accordance with the Kyrgyz legislation and IAS requirements;
- Ensures budget and forecast preparation, and prepare cash flow requests in consultation with Technical Lead and the home office (detailed by month/code inclusive of activity description);
- Ensures documentation associated with financial transactions meets JSI/donor requirements;
- Reviews and manage the procedures related to all authorized petty cash payments, invoices, and other supporting documents to ensure the accurateness and completeness of the documents;
- Completes administrative and financial tasks associated with the administration of the project;
- Manages services agreements and ensures prompt, regular payment of associated bills and expenses incurred by the project;
- Maintains and records TB DIAH project inventory;
- Develops and institutes procedures for logistical support of all project activities (local and international travel, procurement, etc.) for staff and short-term consultants;
- Processes payroll including computation of all applicable deductions;
- Initiates bi-weekly financial touch base meetings with F&A team in home office.
Human Resource Management and Development
- Ensures proper management related to HR and logistic issues;
- Serves as the project’s human resources manager, responsible for leading recruitment, development, promotion, and separation of staff, in consultation with the COP;
- Maintains staff records and personnel files of the project personnel;
- Provides training to staff on project procedures as well as building skill-levels of project staff in the area of finance, administration and operations;
- Maintains records of annual leave and sick leave as utilized by staff;
- Performs any other duties as required from time to time.
- Degree in Business administration or related field, with a focus on Accounting or Finance. Master degree preferred;
- Minimum of 7 years leading financial management of large, complex donor funded projects;
- Experience with USAID programs and knowledge of policies and procedures;
- Experience with project financial management, including financial controls, as well as reporting on accruals, pipeline, and expense validation and reimbursement to service providers;
- Managerial and supervisory experience of operations staff preferred;
- Experience managing financial and administrative resources for USAID projects;
- Proven coordination between technical, administrative, and financial functions;
- Experience in capacity building in supervision and management tools;
- Professional Russian and English required
Interested candidates should apply (submit their resumes and cover letters) to https://careers.jsi.com/JSIInternet/Careers/jobdescription.cfm?id=138096&intern=0 by 09/17/2021.