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Human Resources Assistant

Company Name
UNICEF USA
Location 125 Maiden Lane, United States
Date Posted January 30, 2018
Category Human Resources
Job Type Full Time
Closing date for applications 03/31/2018
Experience Required 5+ years

Description

The United Nations Children's Fund (UNICEF) works in 190 countries and territories to put children first. UNICEF has helped save more children’s lives than any other humanitarian organization, by providing health care and immunizations, clean water and sanitation, nutrition, education, emergency relief and more. UNICEF USA supports UNICEF's work through fundraising, advocacy and education in the United States. Together, we are working toward the day when no children die from preventable causes and every child has a safe and healthy childhood. For more information, visit www.unicefusa.org.

Human Resources Assistant

Reporting to the Vice President of Human Resources & Administration, the Assistant will provide administrative support to the VP of HR, as well as operational support to the Human Resources Department. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is proactive, resourceful, a good problem solver and very organized. Assuring a steady completion of work in a timely manner is key to success in this position.

Key Responsibilities/Outcomes (include but are not limited to):

•Coordinate meetings, conferences and expense reports for the VP, Human Resources

•Act as front line response for all general phone and e-mail requests, and both routine and sensitive / confidential inquiries

•Assist with regular updating of Organization Charts and staff information in the HRIS system

•Assist with time and attendance data in HRIS, and coordinate with Payroll on a weekly basis. Ensure accuracy of time tracking data and generate reports as needed.

•Distribute payroll checks, respond to employee questions and concerns relative to payroll issues, and act as liaison to Payroll department.

•Coordinate logistics for HR sponsored meetings and programs like Health Fairs, flu shots, wellness seminars, holiday parties, service awards, etc.

•Assist with department organization and confidential filing
•Review invoices and HR-related reimbursements, and prepare and track check requests.

•Back up Talent Acquisition Associate with on-boarding processes.

•Back up Talent Acquisition Associate in responding to staff requests for Temporary Employees, including liaising with Temporary agencies and ensuring timely review and submission of timesheets.

•Assist with the preparation and completion of confidential new hire, benefits and termination files.

•Perform other clerical, administrative or team support duties as needed.

Qualifications:

•Associate’s or Bachelor’s degree preferred and a minimum 3-4 years related administrative experience (preferably in Human Resources or other confidential function)

•Tact, diplomacy and the ability to keep confidences are essential

•Proficient in the use MS Word, Excel, PowerPoint, Calendar and Mail

•Excellent interpersonal, communication, organizational, and administrative skills

•Efficient and comfortable being a member of a team
•Proactive and able to handle multiple tasks, adapt to changing priorities, and work both independently and as a team member

•Demonstrated knowledge of and experience with HRIS systems. Experience with ADP Workforce Now preferred

•Comfortable working with cloud-based software

•Must demonstrate UNICEF USA Core Values: Trust, Respect, Accountability, Innovation, Teamwork, and Service

Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.

Due to the high volume of applications received, only those selected for an interview will be contacted.

Salary is commensurate with experience. In addition, UNICEF USA offers a comprehensive benefits package.

UNICEF USA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply.
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