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Conducting external evaluation of the inclusion of older people in disaster resilience in South Asia

Company Name
HelpAge International - Asia Pacific Regional Office (view profile)
Location Chiang Mai, Thailand
Date Posted May 16, 2017
Category Research
Job Type Consultant
Duration 2 months
Closing date for applications 5/23/2017
Experience Required 10+ years

Description

Terms of reference for
Conducting external evaluation of the inclusion of older people in disaster resilience in South Asia
Asia Pacific Regional Office, HelpAge International


1. Programme background:
HelpAge International has been implementing a two years, seven month (November 2014 to June 2017) regional project on inclusive disaster risk reduction in Bangladesh and Nepal, and emergency response in Bangladesh, Nepal, Pakistan and Sri Lanka.

The project aims to address key challenges, including:
• the increase in disaster risk in South Asia
• the growing number of older people who are particularly vulnerable to such disasters
• the lack of inclusion of older people in community-based disaster risk reduction (CBDRR) initiatives.

The key approaches adopted by the project are:
• working with communities to increase their capacity to assess and mitigate disaster risk faced by older people
• improving the ability of actors to deliver inclusive humanitarian assistance
• establishing a regional emergency fund (REF) to make seed funding more readily available for low-profile natural disasters.

The project is in its last quarter of implementation, working with local implementing partners in Bangladesh are Bahubrihy, working in Lalmonirhat and BITA, Ramgoti Upazila of Lakshmipur district and in Nepal, Faya in Kailali and Bardiya and CSG in Pokhara and Tanau districts. Other than these direct partners, HelpAge International has collaborated with different local and national stakeholders including INGOs and government.

This project is working to change the lives of older people through the following key outcomes:

(a) Older people actively contribute to disaster resilience planning and their needs are reflected in community action plans in Nepal and Bangladesh.
(b) Improved ability of a range of humanitarian actors, including local, national and international NGOs, UN agencies, governments and donors in Nepal and Bangladesh, to promote and deliver older people-inclusive humanitarian assistance.
(c) Livelihood practices of older people in communities in Nepal and Bangladesh demonstrate greater disaster-resilient characteristics.
(d) Practical evidence, lessons learned and best practices are generated on the age-inclusive CBDRR model and HOPE training in Nepal and Bangladesh to educate and inform decision makers on a national and international level.
(e) More low-profile natural disasters in the South Asia region are responded to in a timelier manner.

2. Project objectives

• Objective 1: 68 target communities (18 older people’s associations and 50 community-based organisations), 11 community institutions (5 union disaster management committees and 6 local disaster risk management committees), and village development committees have increased capacity to assess and mitigate disaster risks faced by older people, improving the resilience of up to 6,200 older people and their families (up to 23,900) in Bangladesh, and up to 771 older people and their families (up to 3084) in Nepal.

• Objective 2: Up to 200 humanitarian staff in Bangladesh and 380 humanitarian actors in Nepal will have improved knowledge and strengthened capacity and access to relevant tools to develop and deliver older people-inclusive humanitarian response.

• Objective 3: The capacity of up to 250 older people and their families (up to 1,000) in Bangladesh and up to 600 older people and their families (up to 2,040) in Nepal to protect them from the environment, adapt to climate change and enjoy disaster proof livelihoods is increased.

• Objective 4: Increase the evidence base and learning on the age-inclusive CBDRR model and HOPE training.

• Objective 5: A REF is established to ensure the availability of seed funding for lower profile disasters in South Asia.

To conduct an end evaluation for the above project, HelpAge International is looking for an individual, team or consulting firm with relevant skills and track record. The details about the evaluation are described below in different sections.

3. Objective of evaluation:
i. To understand programme effectiveness and enhance learning of HelpAge and partners on older people-inclusive disaster risk reduction programming.
ii. To evaluate the achievements of each objective and outcome, and also compare and analyse with baseline data (knowledge, attitude and practice), mainly qualitatively from an external perspective.
iii. To provide a list of recommendations and reflection for HelpAge and partners on project cycle management and the effectiveness of older people-inclusive DRR approaches.

4. Evaluation scope

The evaluation will interrogate and assess the strengths, weaknesses and substantial achievements of the DRR project objectives, and its strategies over two-and-a-half years. This will compare and assess the findings with baseline data. The consultant will conduct an evaluation and knowledge, attitude and practice (KAP) survey in selected areas of Bangladesh and Nepal, developing a report on the findings. They will develop a methodology in consultation with HelpAge International staff from the teams in Bangladesh, Nepal and the regional office in Thailand.

Based on the agreed methodology/framework, they will conduct interviews, KIIs and FGDs covering at least 10% of older people associated in older people’s associations and local Disaster management committees/union disaster management committees and municipality. However, the methodologies included in the baseline survey can be adopted and adjusted wherever deemed relevant, and subject to mutual discussions and agreement with HelpAge. The findings are expected to be comparative between baseline KAP and end-line KAP.

The methodology of evaluation will take account of the resilience characteristics outlined in the project document. The consultant will review and identify the good practices followed by the resilience characteristics and also recommend any further improvements to align with the resilience approach of HelpAge. Given the project structure, the design of the evaluation will in part be pragmatic, and strategic. Evidence from communities and stakeholders will be of particular importance to show what the project has achieved so far.

The evaluation report will be shared and used internally within HelpAge International at country, region and international level. Externally it will be shared to project partners and funding agencies. The relevant learning and recommendations will be shared with community and stakeholders as part of our accountability.

The consultant is expected to produce a comprehensive evaluation report by applying relevant tools of qualitative and quantitative research and well-expressed data analysis, and submit a well-detailed report to HelpAge International. Any subsequent use of the report, including property and intellectual rights, will be with HelpAge.

5. Evaluation Methodology:
i. Desk review.
ii. Semi-structure interview with HelpAge’s staff in Bangladesh, Nepal and the regional office in Thailand.
iii. Semi-structure interview with partner staff.
iv. Questionnaire survey to selected stakeholders – (INGOs/local government and beneficiaries)
v. Field visit in the project locations (Bangladesh and Nepal).
vi. Workshop - HelpAge team and partner team.


6. Evaluation Criteria and Questions
This independent evaluation will be carried out following the criteria and approaches as established by HelpAge to generate coherent evidence against the main evaluation questions. The evaluation will, at a minimum, assess the achievement of 05 outcomes and its projects using data from HelpAge and partners to answer the questions under each evaluation criteria.

Evaluation criteria
Key areas of discussion/key questions

Relevance To what extent was the project relevant to identified priorities, needs and rights, especially of older people? How well did the project relate to HelpAge priorities? Did the project adapt to changes in the context and from learning as the project progressed?

Effectiveness How well did the project achieve the expected results (objectives and outcomes) in the project plan? Which results showed significant over- or under-achievement, and what were the major factors influencing this? How many people have benefited from the intervention (disaggregated by gender and age)?

Efficiency and value for money
Were procurement, management and partnership arrangements appropriate to achieving the desired quality, quantity, and timeliness of outputs? Were the benefits delivered by the project proportionate to the costs? Could more have been achieved with the project resources?

Sustainability What are the implications of the project on the environment and for adaptation to climate change? To what extent will the benefits of the project continue after funding ceases? What are the options once the project ends and what preparations have been made to promote sustainability?

Impact What are the positive and negative changes produced by the intervention, both directly and indirectly? What changes have occurred as a direct result of the project at different levels, and for different stakeholders? What are the unintended consequences of the project (positive and negative)?

Equity/gender, disability and ageing
To what extent did the project address social differentiation (by gender, ethnicity, poverty/vulnerability, disability and age)? How well did project activities identify and address the different needs, priorities and inequalities experienced by these groups?

Accountability and Learning To what extent were stakeholders – especially intended beneficiaries – involved in project design and provided with opportunities for feedback (including the right to complain)? How well did monitoring and evaluation systems function in terms of guiding project implementation and reporting on progress? Were key risks identified and managed? How well did the project generate and communicate evidence and learning for future policy and practice?


7. Specific tasks and deliverables
• Undertake a document review to become familiar with the project.
• Develop an action plan to carry out the evaluation.
• Develop an evaluation framework and methodology, and jointly endorse these with the project team, considering the requirements of the evaluation scope in above section four.
• Develop the evaluation plan and endorse this with the project team.
• Develop the evaluation tools and conduct validation and field testing; development of tools will consider the technical approach and requirements mentioned in section four.
• Undertake data collection and analysis according to HelpAge guidelines on evaluation quality.
• Present draft findings and recommendations to project stakeholders.
• Prepare a draft report for review, circulate and consider comments.
• Prepare and submit a final report according to HelpAge guidelines on length (max 30 pages, Verdana, font 10) and agreed template

8. Submit all collected data to HelpAge. Expertise required

• A postgraduate qualification (masters or above) in social sciences or in a discipline relevant to this assignment, with a minimum of five years experience.
• Proven experience and understanding of the resilience approach to age and gender-inclusive disaster risk reduction.
• Proven experience in research methods, and in the evaluation of DRR and resilience projects, conducting KAP studies before and after projects.
• Conceptual understanding and hands-on experience of latest resilience and DRR approaches adopted by INGO/UNs.
• Strong communication skills, proficient in working across all levels of institutions, with experience of conducting interviews sensitively in a range of contexts.
• Excellent report writing skills in English.

9. Timeline:
The evaluation should be commenced from the first week of June and completed by first week of July 2017. It is anticipated that the evaluation will take no more than 30 working days, including preparation, travel, briefings/debriefings and external meetings, presentation/revision of findings to HelpAge and other stakeholders, and preparing draft and final reports. A detailed action will be prepared jointly by the evaluator/s and HelpAge team after signing the contract.

10. Budget: To be negotiated

11. Project location:
A) Nepal: Pokhara, Kailali, Tanau and Bordiya
B) Bangladesh: Laxmipur, Kurigram and Lalmonirhat

12. How to apply :

Submit all necessary information in their proposals outlining how they are qualified to carry out the evaluation, with accepting terms, conditions and following documents by 23 May 2017 via email to hr@helpageasia.org with the subject line: Expression of interest for ‘inclusive disaster resilience project evaluation’

a. A cover letter
b. CV and including three references
c. One evaluation report of previous work with international INGO, donor or development agency
d. Technical proposal (maximum five pages) illustrating the applicant’s understanding of the terms of reference and the task to be accomplished, plus a draft evaluation framework and plan including any logistic support required
e. A financial proposal providing cost estimates for services rendered, including daily consultancy fees
Please mention AidBoard.com in your application
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